#Format page numbers in word x of y how to

Word uses the term font, probably because itвЂ™s shorter and therefore easier to fit into a dialog box. The term font was more specific, referring to variations within a typeface such as bold, narrow, or italic. Prior to the use of computers, groups of letters, numbers, and punctuation of a certain style, such as Helvetica or Bodoni, were called typefaces.

#Format page numbers in word x of y how to

Finally, you find out how to copy and reuse formatting with tools like the Format Painter and style sets. You learn how to format paragraphs with indents and spacing, and how to control the way Word breaks up the words in a line and the lines in a paragraph.

This chapter starts with the basics: how to format individual characters and words-selecting fonts and making characters bold, italicized, underlined, or capitalized. Quotes and references should be set off from the other text. Important words need to resonate with emphasis. Headings should be big and bold, and they should also be consistent throughout your document.

Body text needs to be readable and easy on the eyes. You can apply formatting to just about every element of your document, from a single character to entire paragraphs. Good formatting distinguishes different parts of your text and helps your readers take in your message. Once you click OK, your numbered paragraphs should be correctly spaced.Д¬lick here to read more of DeborahвЂ™s Microsoft Office tips.ChapterВ 4.В Formatting Text, Paragraphs, and HeadingsДЇormatting is the fine art of making your documents effective and attractive. Be sure to uncheck the вЂњDonвЂ™t add space between paragraphs of the same styleвЂќ box to ensure that spacing is honored. In the Paragraph dialog box, set a bit of space after each paragraph. To fix this, select all your numbered paragraphs, right-click, and choose Paragraph. You probably want a little space between each paragraph, which, unfortunately, is not the default. You need to add more space between paragraphs. So once I click into the offending paragraph, then it continues numbering.ДЈ. That means itвЂ™s copied the formatting of the paragraph that my cursor is currently sitting in, and now itвЂ™s looking to paste it elsewhere. Notice that the mouse cursor is now a paintbrush. I place my cursor somewhere within a paragraph in the sequence I want to continue, and then on the Home tab click the Format Painter button.

Occasionally, however, some paragraph numbers just donвЂ™t respond to the Continue Numbering command. This trick also comes in handy if you need to insert an unnumbered paragraph in the middle and then pick the number sequence back up in a subsequent paragraph. When this happens, right-click and choose either Continue Numbering (if you want to connect your current paragraph to the previous list to continue that sequence) or Set Numbering Value (if you need to deliberately start at a specific number). The numbers themselves somehow get out of sequence. In multi-level numbering, you can also reset the alignment of the first level of the numbering scheme, then instruct Word to increment the indentation for the remaining levels by a consistent measurement.Дў. If youвЂ™re using the multi-level paragraph numbering style, you can also set the alignment of the number to right versus left if thatвЂ™s what you prefer. Depending on whether youвЂ™re using single-level or multi-level numbering, youвЂ™ll get a dialog box thatвЂ™ll allow you to set the indentation for the number itself and the following text. Fixing it is simple: Just right-click on one of the numbers and choose Adjust List Indents. Most people really donвЂ™t like WordвЂ™s default indentation for automatic numbering. I typically see three problems with paragraph numbering getting off track, all of which can be cured with a simple right-click.ДЎ. Three Ways Paragraph Numbering Goes Off Track And it even allows me to save my own numbering schemes for future use. Multi-level gives me more options for formatting. Use the Multi-Level Option for More FlexibilityД®ven if IвЂ™m numbering just one level of the paragraph, I always use the multi-level style instead of single-level numbering.

The one on the right is for multi-level numbering.

The one in the middle is for single-level numbering.

If youвЂ™re not already familiar with Microsoft WordвЂ™s paragraph numbering feature, itвЂ™s located on the Home tab in the Paragraph section. How to Automatically Number Paragraphs in Word

Here are a few tricks for making your automatic paragraph numbering in Word behave. But, once a numbering sequence gets messed up, it seems impossible to get it back on track. WordвЂ™s automatic paragraph numbering feature is a great time-saver when it works.